Scenarios vs. Conditions: Mastering the Two-Tier Validation Model

Introduction

One of the most distinctive and powerful architectural features of QUALIA Rule Engine is its two-tier validation model: Scenarios and Conditions. While this dual-layer approach might initially seem like unnecessary complexity, it's actually a sophisticated design that delivers significant performance benefits and logical clarity.

Many users starting with QUALIA Rule Engine ask: "Why do I need both scenarios and conditions? Can't I just put all my logic in conditions?" Understanding the critical differences between these two layers—and when to use each—transforms good rule implementations into exceptional ones that perform efficiently at scale.

This comprehensive guide demystifies scenarios and conditions, explains the strategic thinking behind the two-tier model, provides practical patterns for using each layer effectively, and shares optimization techniques that can dramatically improve rule performance.

The Two-Tier Validation Model: Overview

What Are Scenarios?

Scenarios are the first tier of validation—a high-level filter that quickly determines whether a transaction is relevant to a rule set.

Think of scenarios as a pre-flight check that asks: "Should we even bother evaluating detailed business rules for this transaction?"

Characteristics:

  • Evaluated first, before conditions

  • Typically simple, fast comparisons

  • Focus on broad categorization

  • Filter out irrelevant transactions

  • Performance optimization layer

  • Multiple scenarios combined with AND logic

Example scenarios:

  • Document Type is 'Order' (not Quote, Invoice, etc.)

  • Customer is not blocked

  • Transaction date is within current fiscal year

  • Amount is greater than zero

  • Department is 'Sales' or 'Marketing'

What Are Conditions?

Conditions are the second tier of validation—detailed business logic that determines whether a business rule should fire.

Think of conditions as the actual business rules that implement your policies and validations.

Characteristics:

  • Evaluated second, only if scenarios pass

  • Can be complex formulas with calculations

  • Implement specific business policies

  • Determine rule execution

  • Can reference linked tables and perform calculations

  • Each condition is independent

Example conditions:

  • Order Amount + Customer Balance > Credit Limit

  • Discount Percentage > Maximum Allowed Discount

  • Inventory Quantity < Reorder Point

  • Payment Terms don't match Customer Category

  • Price is less than Cost + Minimum Margin

Why Two Tiers Instead of One?

The two-tier model provides several critical advantages:

1. Performance optimization:


Example: Credit limit rule without scenarios:

  • Evaluates credit limit logic for EVERY transaction

  • Runs on Quotes, Invoices, Returns, Blanket Orders, etc.

  • Accesses customer table for all document types

  • Performs calculations unnecessarily

Credit limit rule with scenarios:

  • Scenario 1: Document Type = 'Order' (filters out 80% of transactions)

  • Scenario 2: Customer not blocked (filters out another 5%)

  • Only remaining 15% evaluates credit limit calculation

  • 85% performance improvement

2. Logical clarity:


3. Reusability:


4. Debugging simplification:


Scenarios: The First Tier (Pre-Flight Check)

Purpose of Scenarios

Scenarios answer the question: "Is this transaction relevant to this rule set?"

What scenarios should check:

  • Document type or category

  • Record status or state

  • User or role

  • Department or division

  • Date ranges

  • Simple field value checks

  • Basic applicability filters

What scenarios should NOT check:

  • Complex business logic

  • Calculations involving multiple fields

  • Linked table data comparisons

  • Detailed policy enforcement

Scenario Evaluation Logic

Multiple scenarios combined with AND:

Scenario 1: [36:1] is 'Order'
Scenario 2: [18:39] is false
Scenario 3: [36:69]

Placeholders Used in These Scenarios:

  • [36:1] - Sales Header (Table 36): Document Type (Field 1) - Filters to order documents

  • [18:39] - Customer (Table 18): Blocked (Field 39) - Customer blocked status (false = not blocked)

  • [36:69] - Sales Header (Table 36): External Document No. (Field 69) - Checks if external doc no. is blank

All scenarios must pass for conditions to be evaluated.

Scenario failure = rule set skipped (logged in Validation Log but no conditions evaluated).

Scenario Syntax

Scenarios use the same Business Central filter expression syntax as conditions:

Comparison operators:

[TableNo:FieldNo] is Value           // Equal
[TableNo:FieldNo] is <>Value         // Not equal
[TableNo:FieldNo] is >Value          // Greater than
[TableNo:FieldNo] is <Value          // Less than
[TableNo:FieldNo] is >=Value         // Greater than or equal
[TableNo:FieldNo]

Range operators:

[TableNo:FieldNo] is 100..500        // Between 100 and 500 inclusive
[TableNo:FieldNo]

Multiple values (OR within field):

[TableNo:FieldNo] is 'Order'|'Invoice'    // Order OR Invoice
[TableNo:FieldNo]

Wildcards for text:

[TableNo:FieldNo] is 'CUST*'         // Starts with CUST
[TableNo:FieldNo] is '*TEMP'         // Ends with TEMP
[TableNo:FieldNo] is '*TEST*

Empty/non-empty:

[TableNo:FieldNo] is ''              // Field is empty/blank
[TableNo:FieldNo]

Effective Scenario Design Patterns

Pattern 1: Document Type Filtering

Most common scenario: Filter by document or record type

Use case: Sales order validation rules
Scenario: [36:1]

Variations:

Multiple document types: [36:1] is 'Order'|'Invoice'
Exclude specific type: [36:1]

Placeholders Used:

  • [36:1] - Sales Header (Table 36): Document Type (Field 1) - Filters by document type (Order, Quote, Invoice, etc.)

Pattern 2: Status/State Filtering

Filter by record status to skip irrelevant states

Use case: Validate only open documents
Scenario: [36:120] is '0'    // Status = Open

Use case: Skip blocked customers
Scenario: [18:39] is false   // Blocked = No

Use case: Only active items
Scenario: [27:54]

Placeholders Used:

  • [36:120] - Sales Header (Table 36): Status (Field 120) - Document status (0=Open, 1=Released, etc.)

  • [18:39] - Customer (Table 18): Blocked (Field 39) - Customer blocked status

  • [27:54] - Item (Table 27): Blocked (Field 54) - Item blocked status

Pattern 3: Date Range Filtering

Apply rules only within specific time periods

Use case: Fiscal year validation
Scenario 1: [36:99] is >=01/01/2024    // Posting Date >= Jan 1, 2024
Scenario 2: [36:99] is <=12/31/2024    // Posting Date <= Dec 31, 2024

Alternative using range:
Scenario: [36:99] is 01/01/2024..12/31/2024

Use case: Historical data exclusion
Scenario: [36:99]

Placeholders Used:

  • [36:99] - Sales Header (Table 36): Order Date (Field 99) - Order/posting date for date range filtering

Pattern 4: Amount/Value Threshold Filtering

Skip small transactions to focus on material amounts

Use case: Only validate large orders
Scenario: [36:109] is >10000    // Amount Including VAT > $10,000

Use case: Skip zero-value transactions
Scenario: [36:109] is <>0       // Amount not equal to zero

Use case: Specific range
Scenario: [36:109]

Placeholders Used:

  • [36:109] - Sales Header (Table 36): Amount Including VAT (Field 109) - Total order amount for threshold filtering

Pattern 5: User/Department Filtering

Apply rules to specific organizations or roles

Use case: Department-specific rules
Scenario: [36:77] is 'SALES'|'MARKETING'    // Shortcut Dimension 1 Code

Use case: Exclude system users
Scenario: [1:101] is <>'SYSTEM'             // User ID is not SYSTEM

Use case: Specific user groups
Scenario: [1:101]

Placeholders Used:

  • [36:77] - Sales Header (Table 36): Shortcut Dimension 1 Code (Field 77) - Department/division filtering

  • [1:101] - User (Table 1): User ID (Field 101) - Identifies the current user

Pattern 6: Required Field Check (Existence Filtering)

Ensure required data exists before evaluating business logic

Use case: Skip records missing critical data
Scenario: [36:2] is <>''        // Customer No. is not blank
Scenario: [36:12]

Placeholders Used:

  • [36:2] - Sales Header (Table 36): Sell-to Customer No. (Field 2) - Customer number existence check

  • [36:12] - Sales Header (Table 36): Sell-to Contact No. (Field 12) - Contact/salesperson assignment check

Why as scenario instead of condition? If the field is blank, subsequent conditions might reference it and cause errors. Filtering at scenario level prevents condition evaluation entirely.

Scenario Optimization Strategies

Strategy 1: Order Scenarios by Elimination Rate

Place most selective scenarios first:

POOR ORDERING:
Scenario 1: [36:39] is <>''           // Filters 5% of records
Scenario 2: [36:1] is 'Order'         // Filters 80% of records

System must evaluate Scenario 1 on ALL records before Scenario 2

OPTIMAL ORDERING:
Scenario 1: [36:1] is 'Order'         // Filters 80% of records FIRST
Scenario 2: [36:39]

Placeholders Used:

  • [36:39] - Sales Header (Table 36): External Document No. (Field 39) - Low selectivity field

  • [36:1] - Sales Header (Table 36): Document Type (Field 1) - High selectivity field for optimal filtering

How to determine order:

  1. Identify which scenario filters out the most transactions

  2. Place that scenario first

  3. Order remaining scenarios by decreasing selectivity

Measurement approach:

  • Review Validation Log over representative time period

  • Count how many transactions have each field value

  • Calculate percentages

  • Reorder scenarios accordingly

Strategy 2: Use Range Instead of Multiple Comparisons

Single range is faster than combining multiple scenarios:

LESS EFFICIENT:
Scenario 1: [36:109] is >=1000
Scenario 2: [36:109] is <=50000

MORE EFFICIENT:
Scenario: [36:109]

Placeholders Used:

  • [36:109] - Sales Header (Table 36): Amount Including VAT (Field 109) - Amount threshold for range filtering

Strategy 3: Combine Multiple Values with OR

Use pipe (|) instead of multiple scenarios:

LESS EFFICIENT:
Would require multiple rule sets or complex conditions to handle OR logic

MORE EFFICIENT:
Scenario: [36:1]

Strategy 4: Avoid Calculations in Scenarios

Keep scenarios simple:

POOR (Complex calculation in scenario):
Scenario: {([36:109] * 1.10)} is >[18:59]

BETTER (Simple filter, calculation in condition):
Scenario: [36:109] is >0
Condition: {([36:109] * 1.10)} is >[18:59]

Placeholders Used:

  • [36:109] - Sales Header (Table 36): Amount Including VAT (Field 109) - Order amount

  • [18:59] - Customer (Table 18): Credit Limit (Field 59) - Credit limit for comparison

  • {([36:109] * 1.10)} - Calculated expression: Order amount with 10% buffer

Why: Scenarios should be fast, simple filters. Complex calculations belong in conditions.

Strategy 5: Minimize Linked Table Access in Scenarios

Scenarios should ideally use only trigger table fields:

IDEAL (Trigger table only):
Scenario: [36:1] is 'Order'              // Table 36 field
Scenario: [36:109] is >10000             // Table 36 field

ACCEPTABLE (Linked table if necessary):
Scenario: [18:39]

Note: If linked table is needed in scenarios, ensure it's also needed in conditions. Don't link tables only for scenario filtering.

Conditions: The Second Tier (Business Logic)

Purpose of Conditions

Conditions answer the question: "Does this transaction violate a business rule?"

What conditions should check:

  • Business policy enforcement

  • Multi-field calculations

  • Comparisons across linked tables

  • Complex logical expressions

  • Data validation rules

  • Approval thresholds

What conditions should NOT check:

  • Basic applicability (use scenarios)

  • Simple document type filtering (use scenarios)

  • Performance-optimizing filters (use scenarios)

Condition Evaluation Logic

Each condition is independent:

Condition 1: {[36:109] + [18:61]} is >[18:59]
Condition 2: [36:64] is <>[18:27]
Condition 3: [36:79] is >20

**Placeholders Used in These Conditions:**

Conditions are independent (unlike scenarios which are AND-combined).

Multiple conditions can fire for the same transaction.

Condition Syntax

Conditions use Business Central filter expressions plus calculation operators:

Arithmetic operators:

[36:109] + [18:61]                    // Addition
[27:18] - [27:22]                     // Subtraction
[37:15] * [37:22]                     // Multiplication
[36:109] / [36:110]

Comparison in formulas:

{[36:109] + [18:61]} is >[18:59]          // Sum compared to limit
[27:18] is <{[27:22] * 1.5}               // Inventory less than 150% of reorder point
{([36:109] - [36:176]) / [36:109]

Complex expressions:

{([37:15] * [37:22]) + ([37:15] * [37:22] * [37:27]

Field comparisons:

[36:64] is [18:27]                    // Payment Terms match default
[36:64] is <>[18:27]                  // Payment Terms different from default
[36:13] is [36:2]

Effective Condition Design Patterns

Pattern 1: Credit Limit Validation

Business rule: Order cannot exceed customer credit limit

Linked Table: Customer (18)
Link: Customer No. = Sell-to Customer No.

Condition: {[36:109] + [18:61]} is >[18:59]
// Order Amount + Current Balance > Credit Limit

Action: Error
Message: "Credit limit exceeded. Customer [18:2] has credit limit $[18:59] 
but current balance $[18:61] plus this order $[36:109] totals 
$([18:61] + [36:109]), exceeding limit by $([18:61] + [36:109] - [18:59]

Pattern 2: Discount Authorization

Business rule: Discounts exceeding threshold require approval

Condition: {[36:176] / [36:109]} is >0.15
// Invoice Discount Amount / Amount Including VAT > 15%

Action: Error
Message: "Discount of [([36:176] / [36:109]

Pattern 3: Inventory Availability

Business rule: Warn when order quantity exceeds available inventory

Linked Table: Item (27)
Link: Item No. = Item No.

Condition: [37:15] is >[27:18]
// Order Quantity > Inventory

Action: Warning
Message: "Item [27:3] has only [27:18] units in stock, but order requests 
[37:15] units. This will create a backorder of ([37:15] - [27:18]

Pattern 4: Pricing Validation

Business rule: Selling price must exceed cost plus minimum margin

Linked Table: Item (27)
Link: Item No. = Item No.

Condition: [37:22] is <{[27:22] * 1.20}
// Unit Price < Unit Cost * 1.20 (20% margin)

Action: Warning
Message: "Unit price $[37:22] is below minimum price of $([27:22] * 1.20) 
based on cost $[27:22] plus 20% margin. Margin is only 
[([37:22] - [27:22]) / [27:22]

Pattern 5: Data Consistency Validation

Business rule: Ensure related fields are logically consistent

Condition: [36:64] is <>[18:27]
// Payment Terms on order differs from customer default

Action: Warning
Message: "Payment terms '[36:64]' differ from customer default '[18:27]'. 
Confirm this is intentional."

Alternative condition: [36:13] is <>[36:2]
// Bill-to Customer differs from Sell-to Customer

Action: Warning
Message: "Bill-to customer [36:13] differs from sell-to customer [36:2]

Pattern 6: Threshold-Based Workflows

Business rule: High-value transactions require additional review

Condition: [36:109] is >100000
// Amount exceeds $100,000

Action: Email
To: approvals@company.com
Subject: "High-Value Order Requires Review"
Body: "Order [36:3] for customer [18:2] with amount $[36:109] 
created by [USERID]

Pattern 7: Complex Multi-Field Validation

Business rule: Validate complex business calculation

Linked Tables: Customer (18), Salesperson (13)

Condition: 
{([36:109] - [36:176])} is >{[18:59] * 0.50} AND [13:5] is <>'1'
// (Amount - Discount) > 50% of Credit Limit AND Salesperson not Senior level

Action: Error
Message: "Order amount $([36:109] - [36:176]) exceeds 50% of credit limit 
$[18:59]. Orders exceeding $([18:59]

Condition Optimization Strategies

Strategy 1: Minimize Linked Table Access

Only link tables that are necessary:

INEFFICIENT:
Links: Customer (18), Item (27), Salesperson (13)
Condition: [36:109] is >10000    // Uses only trigger table

EFFICIENT:
No linked tables needed
Condition: [36:109]

When to link tables:

  • Condition formula references fields from linked table

  • Action message displays linked table values

  • Business logic requires cross-table comparison

When NOT to link tables:

  • "Might need it later" (link when actually needed)

  • Only trigger table fields used in condition

  • Linked table only used in other conditions (link per condition if needed)

Strategy 2: Simplify Complex Calculations

Break complex formulas into multiple conditions if possible:

COMPLEX (Single condition with multiple checks):
Scenario 1: {([37:15] * [37:22] * (1 + [37:27]/100))} is >{([18:59] * 0.50)}
Scenario 2: [36:64] is <>'30DAYS'

SIMPLER (Separate conditions):
Condition 1: {([37:15] * [37:22] * (1 + [37:27]/100))} is >{([18:59] * 0.50)}
Action: Error - "Line amount exceeds limit"

Condition 2: [36:64]

Benefits:

  • Easier to understand

  • Easier to maintain

  • Independent actions

  • Clearer error messages

Strategy 3: Use Appropriate Action Types

Match action type to business need:


Strategy 4: Consolidate Related Conditions

Group logically related validations in same rule set:


Benefits:

  • Scenarios evaluated once

  • Linked tables accessed once

  • Easier maintenance

  • Better performance

Strategy 5: Avoid Redundant Evaluations

Don't duplicate scenario logic in conditions:

REDUNDANT:
Scenario: [36:1] is 'Order'
Scenario: [36:109] is >[18:59]
// Checks combined in scenarios

EFFICIENT:
Scenario: [36:1] is 'Order'
Condition: [36:109] is >[18:59]

Scenario already filtered to Document Type = Order, so condition doesn't need to check again.

Scenarios vs. Conditions: Decision Framework

When to Use Scenarios

Use scenarios when checking:

Document/record type or category

  • Document Type = Order

  • Customer Type = Corporate

  • Item Type = Inventory

Status or state

  • Status = Open

  • Blocked = No

  • Approved = Yes

Simple field value filters

  • Amount > 0

  • Department = Sales

  • Region = West

Date ranges for applicability

  • Posting Date in current fiscal year

  • Created Date > cutoff date

User or role filters

  • User ID in specific list

  • Permission level

Performance optimization

  • Any check that eliminates large percentage of transactions

When to Use Conditions

Use conditions when checking:

Business policy enforcement

  • Credit limit validation

  • Discount authorization

  • Pricing rules

Multi-field calculations

  • Amount + Balance > Limit

  • (Quantity * Price) > Threshold

  • Discount percentage calculation

Cross-table comparisons

  • Order payment terms vs. customer default

  • Item price vs. cost plus margin

  • Salesperson commission tier

Complex logical expressions

  • Multiple AND/OR combinations

  • Nested calculations

  • Conditional logic

Validation requiring linked table data

  • Comparing order data to customer data

  • Checking item attributes

  • Validating against configuration tables

Decision Matrix

Check Type

Use Scenario

Use Condition

Why

Document Type = Order


Fast filter eliminates 80% of records

Customer Not Blocked


Simple state check, high elimination rate

Amount > 0


Simple filter, eliminates edge cases

Amount + Balance > Limit


Calculation involving linked table

Discount % > 15%


Business rule requiring calculation

Status = Open


Simple state filter

Price < Cost * 1.20


Business logic with calculation

Dept = Sales or Marketing


Simple categorical filter

Payment Terms ≠ Default


Business validation comparing fields

The Gray Area: Could Be Either

Some checks could reasonably be scenarios OR conditions:

Example: Amount threshold

AS SCENARIO:
Scenario: [36:109] is >10000
Why: Filters out small transactions for performance
When: If rule applies only to large orders

AS CONDITION:
Condition: [36:109]

Decision guide:

  • Performance concern: Make it a scenario

  • Business logic: Make it a condition

  • Filters transaction applicability: Scenario

  • Determines rule firing: Condition

Common Mistakes and How to Avoid Them

Mistake 1: Putting All Logic in Conditions

Problem:


Issues:

  • Poor performance (evaluates full logic on ALL transactions)

  • Difficult to read and maintain

  • Mixing filtering with business logic

Solution:

Scenario 1: [36:1] is 'Order'
Scenario 2: [18:39] is false
Condition: {[36:109] + [18:61]} is >[18:59]

Mistake 2: Overly Complex Scenarios

Problem:

Scenario: ([36:109] * 0.85) + ([18:61] * 1.10) > (([18:59]

Issues:

  • Defeats purpose of scenarios as fast filters

  • Complex calculation in every transaction

  • Should be in condition

Solution:

Scenario: [36:109] is >1000
Condition: ([36:109] * 0.85) + ([18:61] * 1.10) > (([18:59]

Mistake 3: Duplicating Logic Between Scenarios and Conditions

Problem:

Scenario: [36:1]

Issues:

  • Redundant evaluation of Document Type

  • Unnecessary complexity in condition

Solution:

Scenario: [36:1] is 'Order'
Condition: [36:109] is >[18:59]

Mistake 4: Wrong Operator Precedence

Problem: Mixing AND/OR without clear logic structure

Solution:

Use scenarios and conditions to make logic explicit:

Option 1 (All must be true):
Scenario 1: [36:109] is >10000
Scenario 2: [18:39] is false
Scenario 3: [36:64] is '30DAYS'

Option 2 (Any can trigger):
Condition 1: [36:109] is >10000
Condition 2: [18:39] is false
Condition 3: [36:64]

Mistake 5: Not Testing Scenario Effectiveness

Problem: Adding scenarios without verifying they actually filter transactions

Solution:

  • Review Validation Log over representative period

  • Check how many transactions pass vs. fail scenarios

  • Adjust scenarios if filtering is ineffective

  • Remove scenarios that aren't filtering anything

Testing Scenarios and Conditions

Testing Scenarios

Objective: Verify scenarios correctly filter transactions

Test approach:

1. Create transactions matching scenarios:

  • Should see rule set in Validation Log

  • Scenarios show as Passed

  • Conditions evaluated

2. Create transactions NOT matching scenarios:

  • Should see rule set in Validation Log

  • Scenarios show as Failed

  • Conditions NOT evaluated

  • No actions executed

3. Check Validation Log columns:

  • Formula Type: Scenario

  • Formula: The scenario formula

  • Result: TRUE or FALSE

  • Formula Result: Pass or Fail

Example test:

Scenario 1: [36:1] is 'Order'
Scenario 2: [18:39]

Testing Conditions

Objective: Verify conditions correctly evaluate business logic

Test approach:

1. Create transactions where condition should be TRUE:

  • Actions should execute

  • Appropriate message/email/assignment occurs

2. Create transactions where condition should be FALSE:

  • Actions should NOT execute

  • Transaction proceeds normally

3. Test edge cases:

  • Boundary values

  • Null/empty values

  • Zero amounts

  • Maximum values

Example test:

Condition: {[36:109] + [18:61]} is >[18:59]

Validation Log Analysis

Key columns for troubleshooting:

Scenario evaluation:

  • Formula Type = "Scenario"

  • Formula = scenario expression

  • Result = TRUE or FALSE

  • Formula Result = "Pass" or "Fail"

Condition evaluation:

  • Formula Type = "Condition"

  • Formula = condition expression

  • Result = TRUE or FALSE

  • Formula Result = evaluated result value

Debugging workflow:

  1. Find transaction in Validation Log

  2. Check if rule set appears → If not, wrong table/event or rule disabled

  3. Check Scenario results → If failed, scenarios too restrictive or formula error

  4. Check Condition results → If not as expected, formula error or linked table issue

  5. Check Action results → If condition true but no action, action disabled or configuration error

Performance Tuning: Scenarios and Conditions

Performance Measurement

Baseline:

  1. Note transaction processing time WITHOUT rules

  2. Enable rule set

  3. Note transaction processing time WITH rules

  4. Calculate delta = overhead from rules

Target: <100ms additional latency per transaction for well-designed rules

Tools:

  • Validation Log (shows execution times if available)

  • Business Central Performance Profiler

  • User feedback on perceived slowness

Optimization Techniques

Technique 1: Maximize Scenario Filtering

Goal: Filter out 80-90% of transactions at scenario level

How:

  • Review transaction distribution

  • Add scenarios that eliminate large percentages

  • Order scenarios by selectivity

Measurement:


Technique 2: Minimize Linked Tables

Each linked table adds overhead:

  • Table relationship lookup

  • Filter application

  • Field access

Optimization:

BEFORE:
Linked Tables: Customer (18), Salesperson (13), Item (27)
Condition: [36:109] is >[18:59]    // Only uses Customer table

AFTER:
Linked Tables: Customer (18)     // Removed unnecessary tables
Condition: [36:109] is >[18:59]

Technique 3: Simplify Formulas

Complex calculations impact performance:

COMPLEX:
([37:15] * [37:22] * (1 + [37:27]/100) * 0.95) + ([37:15] * [37:22] * (1 + [37:27]/100) * 0.05 * 1.10)

SIMPLIFIED:
([37:15] * [37:22] * (1 + [37:27]

Technique 4: Consolidate Rule Sets

Multiple rule sets on same table = multiple evaluations

Before:


After:


Conclusion

The two-tier validation model—Scenarios and Conditions—is one of QUALIA Rule Engine's most powerful features. Understanding when and how to use each tier transforms rule performance from acceptable to exceptional.

Key principles:

Scenarios are filters:

  • Quickly identify relevant transactions

  • Simple, fast comparisons

  • Eliminate 80-90% of transactions

  • Combined with AND logic

  • Focus on applicability, not business logic

Conditions are business rules:

  • Implement specific policies

  • Can be complex calculations

  • Reference linked tables

  • Independent evaluations

  • Focus on business logic, not filtering

Design approach:

  1. Start with scenarios: What makes a transaction relevant?

  2. Add conditions: What business rules apply to relevant transactions?

  3. Test both tiers: Verify filtering and logic separately

  4. Optimize: Order scenarios, minimize linked tables, simplify formulas

  5. Monitor: Review Validation Log to assess effectiveness

Performance formula:


By mastering the strategic use of scenarios and conditions, you create business rules that are not only functionally correct but also performant at scale, maintainable over time, and clear in purpose and design.

Related Reading:

  • Understanding Trigger Events: How Business Rules Know When to Execute

  • Performance Tuning Your Business Rules: A Complete Optimization Guide

  • The Complete Guide to Placeholders in Business Rules

  • Advanced Formula Techniques: Complex Business Logic Made Simple

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    Wir helfen Ihnen bei der Einrichtung und dem Support Ihrer Testphase mithilfe von granularer delegierter Administration (GDAP).

  • Lokalisiert für Ihren Markt:
    Die Testversionen werden mit den Sprachen und der regulatorischen Lokalisierung für Ihr Land/Ihre Region bereitgestellt.

Bitte lesen und bestätigen Sie Folgendes:

*Note: Fields marked with * are mandatory for processing your request.

Richten Sie Ihre Testversion von Business Central ein.

mit QUALIA Technik GmbH

Starten Sie Ihre 30-tägige Testphase (bei Bedarf auf 60–90 Tage verlängerbar) mit Expertenhilfe, Beispieldaten oder Ihren eigenen Daten.

Was Sie in Ihrer kostenlosen Business Central-Testversion erhalten

  • 25 Testbenutzer, in wenigen Minuten einsatzbereit
    Wir stellen Ihnen eine CSP Premium-Testversion mit 25 Lizenzen für 30 Tage zur Verfügung – während der Testphase fallen keine Kosten an, und Sie können jederzeit wechseln.

  • Oder wählen Sie den öffentlichen Testpfad (bis zu 90 Tage).
    Starten Sie eine Microsoft „öffentliche/virale“ Testversion mit Ihrer geschäftlichen E-Mail-Adresse, verlängern Sie diese einmal selbst (+30 Tage) und einmal über einen Partner (+30 Tage) für bis zu 90 Tage, bevor Sie ein Abonnement abschließen.

  • Geführtes Onboarding – direkt im Produkt integriert:
    Sie erhalten In- ‑App- Touren, Schulungstipps und eine „Erste Schritte“-Checkliste, sobald Sie sich anmelden, damit Ihr Team Finanzen, Vertrieb, Lagerbestand und mehr souverän erkunden kann.

  • Ihre Daten oder Beispieldaten – Sie haben die Wahl.
    Starten Sie mit einem umfangreichen Demo-Unternehmen oder importieren Sie Starterdateien; Sie können während der Testphase auch Premium- Funktionen für komplexere Szenarien aktivieren.

  • Sichere ‑Partnerunterstützung mit minimalen Berechtigungen (GDAP)
    Wir helfen Ihnen bei der Einrichtung und dem Support Ihrer Testphase mithilfe von granularer delegierter Administration (GDAP).

  • Lokalisiert für Ihren Markt:
    Die Testversionen werden mit den Sprachen und der regulatorischen Lokalisierung für Ihr Land/Ihre Region bereitgestellt.

Bitte lesen und bestätigen Sie Folgendes:

*Note: Fields marked with * are mandatory for processing your request.

Richten Sie Ihre Testversion von Business Central ein.

mit QUALIA Technik GmbH

Starten Sie Ihre 30-tägige Testphase (bei Bedarf auf 60–90 Tage verlängerbar) mit Expertenhilfe, Beispieldaten oder Ihren eigenen Daten.

Was Sie in Ihrer kostenlosen Business Central-Testversion erhalten

  • 25 Testbenutzer, in wenigen Minuten einsatzbereit
    Wir stellen Ihnen eine CSP Premium-Testversion mit 25 Lizenzen für 30 Tage zur Verfügung – während der Testphase fallen keine Kosten an, und Sie können jederzeit wechseln.

  • Oder wählen Sie den öffentlichen Testpfad (bis zu 90 Tage).
    Starten Sie eine Microsoft „öffentliche/virale“ Testversion mit Ihrer geschäftlichen E-Mail-Adresse, verlängern Sie diese einmal selbst (+30 Tage) und einmal über einen Partner (+30 Tage) für bis zu 90 Tage, bevor Sie ein Abonnement abschließen.

  • Geführtes Onboarding – direkt im Produkt integriert:
    Sie erhalten In- ‑App- Touren, Schulungstipps und eine „Erste Schritte“-Checkliste, sobald Sie sich anmelden, damit Ihr Team Finanzen, Vertrieb, Lagerbestand und mehr souverän erkunden kann.

  • Ihre Daten oder Beispieldaten – Sie haben die Wahl.
    Starten Sie mit einem umfangreichen Demo-Unternehmen oder importieren Sie Starterdateien; Sie können während der Testphase auch Premium- Funktionen für komplexere Szenarien aktivieren.

  • Sichere ‑Partnerunterstützung mit minimalen Berechtigungen (GDAP)
    Wir helfen Ihnen bei der Einrichtung und dem Support Ihrer Testphase mithilfe von granularer delegierter Administration (GDAP).

  • Lokalisiert für Ihren Markt:
    Die Testversionen werden mit den Sprachen und der regulatorischen Lokalisierung für Ihr Land/Ihre Region bereitgestellt.

Bitte lesen und bestätigen Sie Folgendes:

*Note: Fields marked with * are mandatory for processing your request.

Richten Sie Ihre Testversion von Business Central ein.

mit QUALIA Technik GmbH

Starten Sie Ihre 30-tägige Testphase (bei Bedarf auf 60–90 Tage verlängerbar) mit Expertenhilfe, Beispieldaten oder Ihren eigenen Daten.

Was Sie in Ihrer kostenlosen Business Central-Testversion erhalten

  • 25 Testbenutzer, in wenigen Minuten einsatzbereit
    Wir stellen Ihnen eine CSP Premium-Testversion mit 25 Lizenzen für 30 Tage zur Verfügung – während der Testphase fallen keine Kosten an, und Sie können jederzeit wechseln.

  • Oder wählen Sie den öffentlichen Testpfad (bis zu 90 Tage).
    Starten Sie eine Microsoft „öffentliche/virale“ Testversion mit Ihrer geschäftlichen E-Mail-Adresse, verlängern Sie diese einmal selbst (+30 Tage) und einmal über einen Partner (+30 Tage) für bis zu 90 Tage, bevor Sie ein Abonnement abschließen.

  • Geführtes Onboarding – direkt im Produkt integriert:
    Sie erhalten In- ‑App- Touren, Schulungstipps und eine „Erste Schritte“-Checkliste, sobald Sie sich anmelden, damit Ihr Team Finanzen, Vertrieb, Lagerbestand und mehr souverän erkunden kann.

  • Ihre Daten oder Beispieldaten – Sie haben die Wahl.
    Starten Sie mit einem umfangreichen Demo-Unternehmen oder importieren Sie Starterdateien; Sie können während der Testphase auch Premium- Funktionen für komplexere Szenarien aktivieren.

  • Sichere ‑Partnerunterstützung mit minimalen Berechtigungen (GDAP)
    Wir helfen Ihnen bei der Einrichtung und dem Support Ihrer Testphase mithilfe von granularer delegierter Administration (GDAP).

  • Lokalisiert für Ihren Markt:
    Die Testversionen werden mit den Sprachen und der regulatorischen Lokalisierung für Ihr Land/Ihre Region bereitgestellt.

Bitte lesen und bestätigen Sie Folgendes:

*Note: Fields marked with * are mandatory for processing your request.

© 2024 Qualia. All rights reserved

© 2024 Qualia. All rights reserved

© 2024 Qualia. All rights reserved

© 2024 Qualia. All rights reserved